People Management: Priorities for 2012 Part I

2012 is upon us, and companies all over the world are setting their goals and priorities for the New Year, if they haven’t already done so. This artcle mentions 10 aspects of employee management that every company should take note of.

Engagement is the first and most major aspect, as employees will be considering leaving their organization if there are not enough opportunities for promotion and training, and career prospects seems bleak. Employees are consistently looking for new growth themselves, and as the company grows, stagnation in their careers and payslips will not be good for morale and management.

A learning management system will help boost employee morale and performance, as employees will be able to apply for courses and training online, efficiently and quickly. Selection and choice of courses will depend on employee performance, and as such as an employee performance appraisal system is very useful to identity employees who have potential and drive to succeed in the company. This creates a cycle of performance, where employees who have gone for courses will be even more motivated to perform and do well for recognition.

Thus, a learning management system, or LMS, will benefit from co-usage of an appraisal management system or a performance management system where outstanding employees can be selected for grooming, settling the first issue of engagement.

This online digitization of employee performance evaluation and learning management will cut back on administrative lapse and red tape, which is the another issue companies have to address in 2012. The article mentions the need to cut back on bureaucracy and resolve issues in “poor performance management, poor training and a lack of investment in workers”.

A performance management system and appraisal management system will help address this problem, as employees’ careers and development can be tracked more easily now. Employee performance evaluation can also be tied to software for payroll, so a good appraisal or evaluation will directly affect payroll and an employee’s payslip. They will have added incentive to perform well. Employers will also now be able to monitor employee performance much more easily, without the previous hassle and difficulty of manual monitoring.

The company benefits from reduced red tape and administrative costs, and the human resource benefits from a much more streamlined workforce that engages them fully and completely. The perfect solution to this New Year’s resolution is in these human resource management systems.

Part II next week looks at the issues involving absence management, and managing older and temporary work staff.

Engaging the Human Resource

It is important for any company looking to surge ahead of competitors to make sure that their human resource is fully equipped and engaged. Each and every employee should be able to maximize their potential and efficiently utilize the skills and knowledge they possess in order to further the company’s position in the industry.

Many companies in competitive markets are trying to attain such efficient use of human resource, and this can be done with human resource management software, or HRMS. Step one to managing human resource is putting a system in place for staff performance appraisal, and HRMS software will do that easily.

A competent HR performance management system will help employers track employee performance at various levels according to customized markers such as workload, attendance, and therefore provides a good method for employee performance evaluation. By allowing open-ended employer performance appraisals, employee performance evaluation will include input and comments that will make the performance management system more balanced and fairer.

Step two is to incentivize the human resource, providing the employees with opportunities to advance and grow. As the quality of human resource progresses, so will the company itself.

For example, employees identified to be performing well will be given chances to improve their abilities and rise within the company. They will be able to attend courses and training programs that will allow them to attain new skills and gain knowledge. This will further their career in both the firm and in the industry, giving them motivation to perform.
Additional monetary incentives could be added, with payroll software tied in to the performance management system. This provides incentive in the form of financial rewards if they perform up to expectations. This adds more value to the performance management system and makes the HRMS more streamlined and beneficial to the company on a whole.

It can be seen, therefore, that engaging the human resource will reap benefits for the company that will outweigh initial costs. These benefits will be most evident when the staff is competent, efficient, motivated and driven to bring the company to greater heights.

Costs and Benefits Analysis of Good HR Management

In this struggling economy, every firm needs to think about how to better manage costs to turn better revenue. Larger firms will naturally focus on managing human resource, as poor human resource management and structure strains the company and dredges the progress of the firm, especially one in competitive industries.

The first thing companies need to take note of is the allocation of employees. Employees cannot be wasted in a company of limited space and opportunity, and it requires a good human resource management system, or HRMS, to handle a large staff roster.

Employees who are unsatisfied with their progress, performance or treatment in a company will actively seek for other opportunities elsewhere, even possibly joining competing firms for the benefits they’ve been offered there.

Such employee reactions will result in large losses for the company: firstly, a cost in the productivity for the firm when employees take leave or go absent to search for other, more satisfactory jobs. Various technology production firms in Canada have registered a loss of more than CAN$1 billion due to this loss in productivity and the associating opportunity costs that were incurred.

Secondly, there will be a loss in human resource when the employees quit and move on, which will be need to filled in all over again. More costs are then incurred with the necessary follow-up search for new talent.

These issues can be addressed with good HRMS and competent general HR practices. A good leave management system will help employers keep track of employee attendance. Such attendance software and customized attendance systems will help employers to take note of staff who may be preparing to jump the ship. It will also help employers to improve their payroll systems and implement time sheets, which will reflect these attendance lapses in the payroll and employee payslips.

Absence management, leave management and payroll management will thus help firms reduce costs by making sure employees who are not performing up to task are not rewarded accordingly.

Further benefits can be gained if employers were to also use human resource management software to carefully manage existing staff in the company, giving them opportunities to train and develop better skills in their occupation. This will allow them to advance and proceed further in their career, giving them job satisfaction. This will in turn increase productivity and HR efficiency, positively benefiting the firm in the long run.

HRiQ Online News Buzz: Losing Workers and Hours

In a growing economy, employees in various larger companies are looking to expand their options and grow professionally within their career. Many of them are finding it unwise and unworthy to remain stagnant in one firm that does not offer them opportunities for improvement and expansion. Thus, to make up for lost time, more and more employees are taking advantage of management lapses to absent themselves from work, choosing instead to go for job interviews for companies that they’d rather work for. This all happens at the expense of the company they are currently a part of.

According to the Canadian HR article, Companies lost over CAD$1 million in the year 2010 due to unworked and unclocked man-hours, and this is set to increase in the year 2011. Companies are in need of some form of HR software or attendance system that could circumvent the issue as mentioned.

A timesheet would be crucial to these companies, allowing employees to clock in and out digitally, reducing lapses in human resource management. This time attendance software would also help in absence management. Employees would be unable to be absent and therefore cost the company valuable work hours and money. This time attendance system would also help in managing a company’s payroll.

This payroll software directly benefits the company, as it is now easier to track employee contributions and manage wages accordingly. Companies can now reward hardworking employees and better manage less efficient workers, reducing the wasted human resource in a company. This also helps to tackle the issue of growth and expansion in the company – employees that prove themselves in terms of time attendance get a better result in the linked payroll software, and better financial rewards and prospects as a result.

Leave software would also be extremely beneficial for company purposes, as it helps make keeping track of absences easier. Online leave application is the most commonly used leave management system, with employees easily applying for leave with just a few clicks of the mouse. Employee leave management is simplified for both employer and employee as well, reducing the hassle for employees wishing to take official absence.

This is a HR solution that deals directly with attendance management, a large issue especially in larger companies and enterprises that might not have the manpower or administration to deal with such lapses on the ground level. Companies should consider such software to increase productivity.

Read more: Employee Turnover on the Rise  

The Benefits of Effective Human Capital Management

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Human capital management, also known as human resource management, will always be an intrinsic part of each and every company. It is the core that ensures both the top management and the workers co-exist in an office environment that results in everybody's success.

For the most part, they handle the most complicated processes in a company as they serve as a go-between among the upper management and the workforce. These processes involve workforce organization, orientation, training and development, compensation, employee benefits, workforce financial planning, recruitment, promotion and labor relations but none of these matters if you do not know how to maximize the potential of your workforce effectively.

The two focus areas that a startup company should prioritize are recruitment and training and development. These two areas, if done according to ones company goals, will severely decrease the expenses and will generate faster returns on investment.

The role of a recruiter's job is to identify potential applicants that meet desired qualifications and to ensure that the hiring process is done in accordance with the company vision and mission. There is no better way to attain this but through employee assessments. The importance of employee assessments and evaluations play a vital role in the success of a company before and after recruitment.

For one, it is used to identify if the person applying for a specific position is qualified to fulfill his or her job responsibilities. It will also identify organic attributes before hiring such as being trainable, a good leader or a team worker and the possible longevity an employee might serve the company. It is always a good idea to know if the person you will be spending money on is worth your expense. Is the person going to be an added value to my company?


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Tips For Evaluating HR Software Programs

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If you are purchasing your first employee information system or upgrading to a new one, how do you compare HR software programs?

There are a wide variety of applications available. Those that are geared toward large businesses with thousands of employees focus on a different set of requirements than those for small businesses. On the other hand, the most basic niche software packages don't necessarily have what you need to effectively manage your workforce. You need to find a happy medium that addresses all your strategic and administrative HR needs. Here are some tips to help you do just that.

Identify Your Core Needs

For small business employers, a human resource database for storing basic employee information is the foundation of a good software system. Most applications will have the same traditional fields (identifying information, emergency contact, hire date, wage rate history, etc). However, you should look for HR software programs that permit you to define your own fields as well. Otherwise, you will find yourself using a separate system for documenting additional information. Core HR management should also include benefit eligibility tracking, performance review documentation, and employee leave management.

Only Pay for What You Need

In the HR software industry, applications are available in a single package or as elements you can add as you need them. A good rule to follow is spending your money on a product that will make your life easier right now. If you will use 75-80% of the features in a bundled HR software program, it is usually worthwhile to pay for a package deal.


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Even Small Businesses Need HR Software

If you have employees, you need an efficient way to manage their personnel information. HR software is a great way to keep all those details together in one place. Buying software of any kind can seem like an overwhelming task and an expensive endeavor, especially for small businesses who wonder if they really need to come up with a formal process for this aspect of their organization. But, implementing this type of program doesn't have to be that difficult or costly. The first thing to do is determine exactly what you will need in order to manage human resources information.

Some of the things that you will need when it comes to an HR software program include the ability to:

•     Maintain salary wage rate history and employee benefit data
•     Write performance reviews
•     Remember due dates for tasks, such as performance reviews, anniversaries, and training expirations
•     Contain a library of scanned documents, such as resumes, employment applications, etc.
•     Report info for both individuals and groups of people
•     Track days off, such as vacation and sick time
•     Maintain discipline and safety records

Not only will a program make your job easier by streamlining processes, you will also spend less time finding answers to questions, such as how many vacation days does an employee have left to use this year, or what has their attendance record been like.

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Need Of Human Resource Management System Software

Human resource department of any organization is the heart of that organization. Human resource management system software is basically application software that is programmed to allow the employers to efficiently handle their employees for perfect allocation. This software has the database that saves the important details of employees including their salary, number of hours worked, their personal details etc.

One of the most effective ways to improve the workforce productivity is through superior resource management. In order to manage the entire business of an organization, effective planning is necessary. HR management plan helps in doing the same. An individual looking after this post should solely have the entire knowledge about the company, its turnover, the number of employees working in each department, requirements of clients etc.

In a big organization, it is really difficult to manually keep the entire analysis of exact demand and supply of human resources for future requirements. This can happen due to lack of visibility of workstations caused by complicated organizational structures and matrix management. HR management becomes more difficult if the organization operates from multiple sites. Here comes the immense need of specific software that will keep the record of personnel efficiently.

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HR Software - How to Improve Efficiency in Your Human Resources Department

Although human resources departments are vital to the successful running of any company, the complexity of HR management is responsible for the fact that the whole process is a very labour intensive and expensive one. It takes a lot of employees and employee hours to run and maintain an efficient employee management system.

There is the management of absences and holidays, rewards and benefits, expenses and of course the exceptionally complex and time consuming payroll management to name just a few of the processes that need to be handled by the HR office. It is an unfortunate fact that when dealing with complex processes like these, mistakes are almost inevitable and can also be expensive and even more time consuming to locate and remedy, usually any errors that creep in do affect a member of staff adversely so the whole human resource processes are often seen as a burden.

There is a corporate saying that goes something like, there are no problems, only opportunities, and human resources is not exempt to this point of view.

Most businesses start their journey with HR and payroll being done manually, either by the business owner or someone with an administrative function within the company which is not ideal or the best use of peoples time and skills. As the organisation grows then often someone is employed to manage the HR functions and payroll management until the company gets to the position outlined earlier where the whole process becomes over expensive and inefficient.

This is when they start to look for opportunities to improve things and usually they see HR software as the way to move forward. Human resources management software comes in all shapes and sizes with small single function applications suitable for all but the smallest business up to and including full Enterprise Resource Planning (ERP) tools designed for enterprise level businesses with possibly thousands of employees.


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HRiQ Human Capital and Talent Management System Video

HRiQ Human Capital Management Solution gives you and your Organisation the tools & services needed to automate transactional processes that will enhance productivity, provide timely and critical information for key decision making, thus effectively managing your Human Capital. The solution delivers the necessary framework to enable your Managers, HR Professionals, Executives and Employees to optimize and enhance the talent within your organisation.

Learn more about the HRIQ Human Capital Management Solution

Multinational people managers

The human resources department is not usually thought of as the go-to place for building an international career. However, it could become so.
Take Dutch national Rob Luijten, executive vice-president, human resources, at Tate & Lyle, a London-based global food producer. “For me personally,” he says, “what matters is not where a business is based, but whether HR is a really important part of its strategic agenda.”

In the mid-noughties Mr Luijten ran the Asia-Pacific HR team of GE Plastics, from Shanghai. As to where he might be found in years to come, he says, the field is wide open – although he admits to a “soft spot” for Asia.


HR careers that play out on several continents may not be the norm, but they are becoming increasingly common. A decade ago, western corporations saw their Asian and Latin American operations as low-cost production bases and sent out expatriates to oversee them.


Now many of those companies are leading the charge to invent products and services for emerging-market consumers, which puts their ability to attract and nurture local talent under the spotlight. “Today there is more encouragement for local as well as global innovation,” says Michael Dickmann, professor of international human resource management at Cranfield School of Management.


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The Facts About Human Resource Management System

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For people interested in the field of human resources, you should know that a Human Resource Management System (HRMS) is an Enterprise Resource Planning (ERP) software program that specializes in dealing with staff problems. These systems are often intertwined with other commercial programs such as finance.

Throughout the years administering an companies human resources has become increasingly complicated since this important practical organization must needs to follow personnel data including education, job history, skills, and individual details. For years it has been virtually unattainable for moderate and big groups to administer the plethora of human resources information properly and efficiently without the aid of computers. In the past Human Resource Management System (HRMS) operated on large, enclosed mainframe computers though today most of those systems have become accessible on microcomputers. Let's look at some of the standard parts.

The Payroll module gathers knowledge on employees' time worked and absences. Subject on its sophistication this module enumerates taxes as well as auxiliary deductions and creates a array of worker paychecks, government checks, and multiple reports. It must connect to the letter, federal, state, and internal tax rules, and a array of other technical documents with union as well as non-union contracts.

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HRiQ - Human Capital Management Solution

The people in Your Organisation are your most important assets and they make the difference.

Competition in the market place demands that businesses pay more attention to managing it's Human Capital and effectively deliver on the company's objectives to grow.

HRiQ Human Capital Management Solution gives you and your Organisation the tools & services needed to automate transactional processes that will enhance productivity, provide timely and critical information for key decision making, thus effectively managing your Human Capital. The solution delivers the necessary framework to enable your Managers, HR Professionals, Executives and Employees to optimize and enhance the talent within your organisation.

    HRiQ Core - Increase operational efficiency while reducing costs through automation of transactional processes - maintaining a single version of the truth compliant with local requirements.

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Human Resource Management System Software

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To be an outstanding recruiter, you require innovative online recruitment software. It follows finest-practice recruitment standards. The Recruitment software gets rid of needless administrative works and computerizes as much of the recruitment procedure as probable. It also provides you the tools for efficient candidate administration and finest-practice client association management.

It is an extremely sophisticated and spontaneous human resource management system intended specially for recruiters. It as well offers inventive candidate management tools and effective communication tools to aid you to construct and cultivate your dealings with candidates and clients. It will assist you to be a more successful recruiter:

•     It decreases your operational restricted access and minimize your organization costs.
•     It optimizes your enrollment task by directing your recruiters towards finest-practice.
•     It progresses your business presentation by revenue-generating support management

Solution Cv software provides a consistent, spontaneous platform appropriate for contract, permanent and temporary recruitment organizations. It also unites functionality and innovation at a lesser cost as compared to manual recruitment solutions.

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Tips for Choosing Human Resource Management Software

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Running a company with a lot of employees can be taxing, especially for the human resources department. To alleviate the strain, human resource management software is essential. Company personnel can be considered as a company's unsung heroes. Aside from the fact that their work is tedious and involves a lot of detail, they also work from the background, performing processes that nobody else in the company knows or understands.

Human resource management becomes even more challenging if the company operates from multiple sites. The obvious solution to the need of managing personnel when you have multiple workplaces is to set up a personnel management team in each site. Unfortunately, while this can be efficient in terms of the day-to-day operations, this setup can be potentially disastrous when it comes to keeping records.

To keep personnel management efficient, many forward-looking companies invest in  human resource management software. Those that operate in multiple sites find Internet-based software very helpful. These types of software enable different management teams in multiple locations to access the software at the same time.

If you feel that your company needs to invest in one, here are some tips to help you make the right decision:

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Good employers to be rewarded

Organisations with good human resource management system and practices geared towards recruiting, managing, developing and retaining talent are to be recognised in the 2011 Employer of the Year awards.

Speaking at the launch of the Employer of the Year survey, the chairman Federation of Uganda Employers, Mr Martin Kasekende said proper management of talent boosts business competitiveness and increases productivity.
“Exceptional business performance is driven by superior talent. You can’t be competitive if you can’t attract the right talent,” Mr Kasekende said in Kampala yesterday.

The theme of the 2011 survey Talent Management to Maximise Productivity is informed by the 2009 survey findings which revealed that most organisations were poor at talent management.

Human resource management involves recruiting the best talent, training them, designing job roles and structures and developing compensation packages.

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What is A Perfect Solution for Human Resource Management?

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A Perfect Solution for Human Resource Management

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Human Resource Management simply means managing a company's most valuable assets - its people in an effective manner so as to collectively contribute to the overall growth and development of a business while achieving the objectives of the organization.
In other words, it would mean employing people, identifying and developing their inert talents and motivating them through various compensations making room for personal and professional growth of the employee and also the organization. Human Resource Management therefore has a pivotal role to play in any company's progress.

Human Resource Management would require ensuring the right compensation to employees in order to prevent them from constantly switching jobs, encouraging equal employment opportunities at workplaces, managing performance through polls and surveys, managing the talents of the employees and allowing for a continuous development in career through constant recognition.

Simple, though it may sound, it involves a lot of effort to ensure constant growth of the company by keeping the employees happy. Human Resource Management can therefore be described as a company's unsung hero.

It is necessary for consulting services to keep their primary focus on human resource consulting and training and also perform coaching and mentoring programs as well to make way for employee development and training.

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Developing Future HR Leaders

With few exceptions, when a company brings aboard a new chief human resource officer, he or she inherits a team of HR professionals, some of whom may not have the skills necessary to help the CHRO take the company forward.

How do CHROs develop their HR teams?

That was one of the topics on the agenda of the annual one-day program for new CHROs, held every June by the National Academy of Human Resources and the NAHR Foundation. Taught by Fellows of NAHR (of which I am one), this invitation-only, intimate event focuses on the real-world challenges facing new CHROs, including issues such as executive compensation and working with a board of directors.

Fellows of the Academy share their expertise and many years of experience, and provide insights on lessons learned from their own careers. At the same time, HR leaders are able to network with peers and benefit from the perspectives of other senior HR leaders.

In anticipation of a discussion on ways new CHROs should consider organizing and developing their own talent -- or how to avoid being the proverbial cobbler whose children have no shoes -- I sent out a brief survey to some other NAHR Fellows.

It wasn't intended as a scientific survey, but instead is a brief insight into what some very successful CHROs have done to build their teams. Ten Fellows from retail, IT, finance, insurance, professional services and healthcare, in companies ranging in size from 20,000 to 500,000 employees, shared their thoughts with me.

New CHROs should know they are not alone in their concerns about the capabilities of the HR team they now lead.

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Genpact inks new HR management pact with Nissan

NEW DELHI: BPO major Genpact on Monday said it has partnered with Nissan to take over the Japanese auto giant's human resources (HR) centre's management in Yokohama, Japan as part of a seven-year deal.

Nissan Human Information Service (NHIS) is a subsidiary of Nissan Motor since 2000 and currently handles HR functions for more than 54,000 Nissan employees worldwide.

The size of the new pact was, however, not disclosed. The collaborative relationship also includes a seven-year agreement, whereby Genpact will provide payroll, benefits, staffing, training and other key HR services to Nissan, Genpact said in a statement.

The centre, renamed Genpact Japan Service Co Ltd, will significantly increase Genpact's onshore service delivery capability in Japan, it added.

In addition to the Nissan Group Companies and Affiliates, the centre will also serve additional companies and existing Genpact clients.

"Genpact has seen a strong demand for our services in Japan and we have already had discussions with a number of our clients who would like to leverage our new capabilities," Genpact CEO (Asia) Charles Hunting said.

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BI and human resources fuelling IT jobs demand - report

Business intelligence, human resources, desktop support and migrations to the latest Microsoft products are where the jobs are in the IT market, according to a report.

Recruitment firm Badenoch & Clark, in its monthly report on the IT jobs market, said: “Technology migrations and software implementations are propping up the IT recruitment market at the moment as organisations look to the future.”

Matt Gascoigne, operations director for IT at Badenoch & Clark, said HR and business intelligence are two key growth areas. "We're seeing an uplift in demand for a number of roles from functional analysts through to technical consultants to help with large scale implementations within HR functions of global organisations," he said.

"Hiring managers are being increasingly specific, not only requiring cultural fit but also knowledge of local employment and payroll legislation.”

On BI (business intelligence), Gascoigne said, having had a tough 18 months, many companies are implementing reporting tools to highlight profitability of different parts of their business so that senior management can make an informed decision on future investment.

"There are increasing levels of demand for those with experience of BI/MI technologies such as SAP and Oracle from junior level analysts right up to department heads and BI directors as a result.”

In addition, according to the report, desktop support candidates are back in demand in financial services. “Having shrunk their desktop functions as headcount reduced during the recession, financial services organisations are now increasing their headcount as activity picks up in the sector. As a result we're seeing strong levels of demand for desktop support candidates,” said the recruitment firm.

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