Time Attendance Software: Effective Solution for HR Managers

 

Did you know, according to a survey conducted by the American Payroll Association and published in 2009, 82% of the companies surveyed planned to purchase new or upgraded time attendance software within the next two years. In another survey, by Nucleus Research in 2008, 60% of the respondents said that their employees aren’t accurately reporting their time, or that they don’t know if the reported time is accurate, while 19% of the employees admitted to buddy-punching.

 

If you are still manually entering time and attendance data into your payroll system or if you don’t want to suffer the same fate, then it may be the right time to consider time attendance software. You can easily use this software to maintain indisputable time records.

 

Features and Advantages of Time Attendance Software in Managing Employee Time and Attendance

Time Attendance Software is an attendance tracking system that replaces the typical time clock used to track employee attendance. It helps in tracking and monitoring attendance precisely in real-time, from anywhere in the world.

 

Managing attendance and leave takes up precious time that the HR and administration department could invest more fruitfully. With a user-friendly and effective system, it provides managers with the ability to accurately plan and schedule employees' work schedules to optimize available resources. This, in turn, helps to release the bottleneck of enquiries made to the HR and administration department pertaining to leave. Therefore, this software also helps to increase work efficiency and productivity.

 

Features of Time Attendance Software: 

• Customization features help meet specific requirements
• Managers can create flexible schedules for fixed and rotating employee shifts and make adjustments on a need-to basis
• Track leaves, absences or any other off time
• Accurate identification of employees with biometric devices
• Optimize resources by managing employees schedules, thereby improving productivity
• Automate employee attendance via integration with various time clock devices
• Also automate calculations for late arrivals, early departures, short leaves and half days
• Automate calculation of overtime repayments
• Suited to various tracking methods to comply with business operation policies
• Create multiple shifts patterns, working groups, rostering, allowances and more. 
• Manage and assign employees to different shifts easily.

 

Benefits of Time Attendance Software: 

• Flexible and inclusive
• Prevents buddy punching and fraudulent time keeping
• Keeps track of real labor costs and prevent overpayments
• Allows full audit trail and full accountability
• Reduce time needed to verify attendance data
• Reduces time needed to calculate and process payroll
• Eliminates mistakes in calculating work hours and other human errors, such as manual reentering, etc.
• Easy to use, scalable and  expandable
• Precise, accurate and extensive reporting
• Seamless administration
• Helps managers and supervisors in controlling overtime
• Real-time labor data availability - no more waiting for days and weeks to get the latest labor costs
• Save your time and allow you to react more quickly to staffing problems
• Monitors multiple locations
• Timely analytical reports to support business decisions

 

Time attendance is an affordable HR software solution that allows you to easily keep track of employee attendance.  It provides easy to read reports, which can be passed on to your Accounts department, saving hours that you would otherwise have spent tallying hand-written punch clock cards or time cards. This way, the software helps increase productivity by eliminating time consuming tasks. The bottom line, however, is that sustaining such a system provides insight into your workforce’s functioning. It can greatly enhance the effectiveness of your business operations, if used correctly.